& Bolts: Useful Facts and Links
The Monmouth College Advising
Application for Degree
Declaration of Major Form
All changes in
registration require the permission of the studentís advisor. After
the first week of the semester the advisorís signature is required
for any course change and a fee is charged for each registration
change. No student may add a course after the first week of classes.
A course cannot be dropped after the ninth week without the written
permission of the Vice President for Academic Affairs.
Add/Drop permission slips are available in the Registrar's Office.
GPA Calculation at
For the purpose
of computing a studentís average, A = 4, A- = 3.667, B+ = 3.333, B =
3, B- = 2.667, C+ = 2.333, C = 2, C- = 1.667, D+ = 1.333, D = 1, D-
= 0.667, and F = 0. The average is determined by dividing the number
of points earned during the semester by the number of graded course credits
carried. The cumulative grade-point average is the total of all
grade points earned divided by the total number of graded course credits
taken. Only courses taken at Monmouth College for which final letter
grades have been recorded are included in the grade-point average.
Courses transferred from other institutions and courses taken after
graduation are not included in the cumulative grade point average.
Graduation Requirements & Distribution of Courses
Distribution of Courses (Section titled General Education Requirements)
Financial Aid and
Satisfactory academic standing is required in order for a student to
maintain eligibility for financial assistance. At the end of each
semester, after final grades have been issued, the Director of
Financial Aid will verify the academic standing of each student.
Once a student
has reached the point in time when they have registered for their
14th course credit, both qualitative and quantitative standards must
be met and measured each semester. Registered Credits is defined as the number of course credits transferred to Monmouth College plus the number of credits for which a student has officially enrolled at Monmouth College (excluding audits). The number of credits for which a student has officially enrolled is defined as the course credits for which a student is registered at the end of the period for adding a course at the start of each semester.
Students must maintain a minimum cumulative GPA of 2.00. A student
will immediately lose eligibility for all Federal and State
financial assistance if the studentís cumulative GPA falls below
2.00. No advance warning of pending loss of financial assistance can
Students must also be making incremental progress (consistently
earning credits) toward a degree. According to Federal requirements
a student may take up to 150% of the time needed to achieve and
obtain a degree. For example, a student may take up to six years to
obtain a four year bachelorís degree and still remain eligible to
receive financial assistance. If however, the student is not making
incremental progress toward the degree, a loss of eligibility for
Federal and State financial assistance will occur. No advance
warning of pending loss of financial assistance can be given.
In any semester
where a student has lost eligibility of financial assistance, the
student may appeal to the Director of Financial Aid for the
reinstatement of eligibility. The student must show that their
cumulative GPA fell to less than 2.00 or they failed to make
incremental progress toward a degree during the semester as the
1) the death of
an immediate relative of the student,
2) a severe injury to the
3) a severe illness of the student, that interrupted their ability
to perform academically.
If an appeal is
granted and the financial aid eligibility is restored, the student
will be placed on financial aid probation and will be eligible to
receive financial assistance for one semester. If, at the end of the
semester on financial aid probation, a student does not:
1) establish a
minimum cumulative GPA of 2.00 or
incremental progress toward the degree, no further aid eligibility
can be allowed.
Foreign Language Placement Exams
Given during the summer SOAR
sessions and during Orientation Week in the fall, these exams are
mandatory for students needing to pursue a foreign language at
Incompletes and In Progress
(INCOMPLETE) may be given when a situation arises that is beyond the
studentís control and which precludes completion of required work or
if the instructor needs further time for evaluation. For an
incomplete grade received during the fall semester or summer
session, the student will ordinarily complete the work by the end of
the second week of the following semester.
For an incomplete grade received during the spring semester, the
student will ordinarily have a period of three weeks, commencing
immediately after the last College examination day, to complete the
If the work is not completed at the end of the designated time, the
Registrar will consult with the instructor as to the disposition of
the grade (normally conversion to an ďFĒ grade). It is generally the
responsibility of the student to take the initiative in requesting
the incomplete grade and in making arrangements with the instructor
for its removal.
THE IP (IN
PROGRESS) is appropriate for those courses in which the work may not
normally be completed in one semester (individualized study,
research, etc.). However, it is expected that the work will be
completed in the subsequent semester.
If, at the end of the semester subsequent to the one in which the
work began, the course requirements are not completed, the Registrar
will consult with the instructor as to the disposition of the grade
(normally conversion to an ďFĒ grade).
courses are arranged between students and instructors on a
individualized basis. The Registrar has a standardized form
for these contracts:
Independent Study Agreement
Credit Transfer (see Receiving Credit Over the Summer)
The Teaching & Learning
Overload (Taking More than 4 Course Credits)
A student may
register for an overload of 4 to 4.5 course credits upon approval of
the advisor. A student wishing to register for more than 4.5 course credits must have the approval of the Admissions and Academic Status
A student in
the first semester of residence or on probation must also have the
approval of the Admissions and Academic Status Committee of the
Receiving Credit Over the Summer
students enrolled at Monmouth College, the written approval of the
Registrar, the advisor, and in some cases the department chair is
required in advance if courses are to be taken at another
institution for transfer credit. A Transfer Work Request form is
available in the Registrarís Office and must be completed, signed,
and submitted prior to enrolling in a course at another institution.
A letter grade of C- or better is required for pre-approved
coursework to be transferred.
Request to Take Coursework Off-Campus
Because we value a classroom-centered learning environment that
involves direct engagement between the instructor and students,
faculty feedback, and proctored exams, the College will accept no
more than 2 course credits of online, video, hybrid, or correspondence coursework
for transfer credit after Matriculation. Only coursework taken in a
classroom setting can apply to the General Education Requirements.
No more than 8 course credits of transfer work will be allowed after
matriculation. After reaching senior status with 23 course credits earned, at least 6 course credits of a studentís remaining
coursework must be earned at Monmouth College. No student will be allowed to exceed 16 total transfer course credits.
The transfer of credits is not complete until the Registrar receives
an official transcript from the institution at which the work was
Work that is being transferred is not considered in determining a
studentís academic status until the transcript is received and
approved, and the credits are posted to the studentís Monmouth
Repeating a Course
course replaces both the grade and any credit previously earned for
the course. Both the earlier grade and the later grade continue to
be listed on the transcript, but only the most recent grade is
factored into the cumulative grade point average. Repeating a course
may or may not improve a studentís academic situation and could have
financial aid implications. A student considering repeating a course
should consult an advisor, the Registrar, and Director of Financial
Request to Take Coursework Off-Campus
The senior residency requirement
stipulates that after attaining senior status (23 course credits), at least 6
course credits of the remaining
required for the degree must be granted by the College.
The topical major
provides a unique opportunity for the student who wants to pursue in
depth an interest area that bridges the subject area of several
departments. The studentís advisor plays an important role in
helping to plan a topical major. The topical major consists of at
least 9-10 course credits, half of which need to be at the 300 or 400 level. One of
these courses must be designated as the culminating experience. The
Admissions and Academic Status Committee must approve the proposed
set of courses and formally appoint the advisor who will guide the
student. Requests for approval of a topical major must be filed at
least three semesters before the studentís graduation.
Application for Topical Major
The Teaching & Learning Center)